I’m Jon Reed, the founder and sole company director of Reed Media. I want to make sure that when we collect information from you, we do so in a way that doesn’t infringe your right to privacy. The purpose of this page is to explain to you what personal information we collect and how we may use it.
Reed Media Limited is a company registered in England and Wales No. 5696728, whose registered address is: Reed Media Ltd, KD Tower, Plaza Suite 9, Cotterells, Hemel Hempstead, Herts, HP1 1FW, UK. For the purpose of the Data Protection Act 1998 (the Act), the data controller is Reed Media (referred to in this policy as “we”).
We are committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of the data protection legislation in the UK.
Please read this carefully
We take your privacy very seriously and are committed to looking after your data extremely responsibly. Please read the following carefully because by visiting Reed Media (www.reedmedia.eu – the Website) you are accepting and consenting to the practices described in this policy. This policy outlines how we may use the personal and behavioural information we hold about you and how you can access, change or delete your personal information.
Should I read any other information and terms?
Read more about the information we hold, the legal basis for processing it, your individual rights and how we seek consent by taking a look at our comprehensive GDPR Compliance Statement. This sets out in detail how we comply with the new GDPR regulations.
What information will you collect about me?
You may give us information about you by filling in forms on our site, completing surveys, signing up to email lists, buying something online, or by corresponding with us by phone, email or otherwise and we will only use that information as we specifically state when you provide that information or as set out in this policy. Please do not submit your personal information to us if you do not want us to collect it.
Some examples of the information that we collect and how we use it are:
- Email lists. If you would like to subscribe to the Reed Media Newsletter, or any other of our email lists, we will require you to send us your email address so that we can send the newsletter to you. We may also ask you to provide other information about yourself, such as your name, and any self-identified descriptors such as sector you work in (e.g. “charity”, “education”, “publishing”) and size of your organization (e.g. “sole trader”, “2-10 employees”) or PDFs downloaded when you signed up (e.g. “Create a Social Media Marketing Plan”) so that we can personalise your newsletters. Please be aware that you will need to check the ‘Email’ box under Marketing Permissions in our new GDPR-compliant signup forms, or we won’t be able to send you the emails you’ve asked for! Our email lists are always double opt-in lists – meaning that, once you’ve signed up, we will send you an email to confirm that you really do want to sign up to the list. This prevents other people signing you up on your behalf and confirms that you are the intended recipient.
- Clients. We may keep details of current clients – names, email addresses, company you work for, and projects we have worked on – on a spreadsheet. This may also include notes such as the last contact we had with you. This is purely for the purpose of helping us to keep track of projects and provide a good service to you. We do not add these email addresses to marketing lists, or use them to contact you about anything unrelated to our current of future work for you.
- Contributors. If you are a Contributor to the Reed Media blog, we will ask you for your name, email address and a short biography. Your name and email address are required to create a User account for you on the Publishing Talk website, which is built on WordPress. Your account also requires a password, which may be generated by you or by an Administrator for the purposes of creating the account. We always use a randomly generated very strong password for this. Your name and biography are shown publicly on the website at the end of your blog post(s) and at the top of your Contributor page. Your email address is never shown publicly.
- Comments. In order to post a comment underneath a blog post, you will need to supply a name and email address. You may optionally supply a web address, which your name will link to. Your email address is not shown publicly, but can be seen by an Administrator in the back end of the website. It will not be shared with anyone, harvested or used for marketing purposes. It is solely for the purpose of verifying your identity as a commenter. If your comment is approved, it will appear with the name you supply, which will link to any web address you have supplied.
- Workshops, courses, conferences and other events. We use Eventbrite for ticket sales (including free tickets) for events. This requires your name and email address for transactional purposes only. These will only be used in the context of the specific event you sign up for, such as to email you tickets, joining instructions, venue changes etc. We may also use Basecamp (a project management service) for the purposes of sharing PDF resources with workshop participants, and answering follow-up questions via a message board. Basecamp requires a name, email address and password to create an account. We may keep a record of who has attended workshops and other events, but do not use this data for marketing purposes. If you want to hear from us after an event you attend, you will need to sign up to our email newsletter.
- PayPal transactions. If you buy something from us (such as an Eventbrite ticket) using PayPal, the email address that you use for your PayPal account is held by PayPal and visible by us. We would only ever use this email address to contact you about an issue with your order, such as a refund for a cancelled workshop. This is standard practice for purchasing online. These emails are used for transactional purposes only, relating to specific orders, and not used for marketing or any other purpose.
- Social media. We can see information from social media activity such as when you ‘like’ our Facebook page, join our LinkedIn group or follow us on Twitter. But we do not record, store or harvest this information, nor use it for any purpose other than engaging with you on social media. This data is held by the respective social networks you are a member of, and you should familiarize yourself with their privacy settings and policies.
How can I access and update my personal information?
If you have signed up to a MailChimp email list, you can update your email preferences any time. A link to your preferences is included in every MailChimp email from us.
If you are a blog Contributor, you can update some of your personal information by logging into your account with your username and password. You can email us if you need a reminder of these. You can also email us any time with any revisions, corrections or updates, including to your email address, web address and biography.
You can also contact us to request to see any information we hold about you, and to ask for it to be deleted. Find out more by reading our GDPR Compliance Statement.
How long do you keep my personal information for?
We will keep your information only for as long as it is relevant and useful for the purpose for which it was originally collected.
Will I receive spam?
We hate spam, and will not send you any unsolicited marketing. We will only send you emails or other marketing messages where you have signed up to receive these. Marketing emails you have signed up to will always include an ‘unsubscribe’ link, should you decide that you no longer wish to receive them.
Disclosure of your information
We would never sell or share your email address or other personal information to a third party for the purpose of them marketing to you.
We may share your information with selected third parties where that is necessary for the fulfilment of our own internal business processes, including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with them. We take your privacy extremely seriously, would work only with highly trusted partners, suppliers and sub-contractors, and breaching data protection rules would be against the terms of engagement of any such contractor.
We may disclose your personal information to third parties in the following hypothetical future scenarios:
- In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- If we or some or all of our assets are acquired by a third party, in which case personal data held by us would be one of the transferred assets.
Where we store your personal data
What security measures do you use?
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
The Website may, from time to time, contain links to and from the websites of advertisers and other third parties. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.