This article is a revised and edited version of one that appeared on Publishing Talk on 24 Dec 09.

Social media types are coming out of their bedrooms and emerging, blinking into the light of real-life social interaction! Actually, I never believed that stereotype. But what started as homemade media and geeks behind keyboards is finding new applications in real life all the time. One thing Twitterers like to do is meet each other in person: Twitter, like many social networks, can be a facilitator of real life networking.

Twitter meet-ups (or ‘tweetups’) have become increasingly popular over the last year, and this trend looks set to continue. I shall certainly be attending and organizing some myself. Here are my top ten tips for running a successful tweetup:

1. Have a focus for the event. This depends on the size and aims of your tweetup – sometime you just want a post-conference drink, an informal gathering of local people, or a chance for an online community to meet and chat in real life. But you can also have a more formal networking event, guest speakers or a panel discussion if you so choose.
2. Get organised. For a small ad-hoc gathering a quick shout-out on Twitter might do. If you have a larger event to organise, use Twtvite – a great free tool to manage your guest list, and even print out name badges with Twitter names, user names, and avatars. If you plan to charge for your event, use Eventbrite. You can also use this for free events, or to invite people to make a donation if they wish. You may consider creating a Facebook event too, for those on Facebook but not Twitter, and publicising through sites such as Meetup and Upcoming.
3. Choose your venue carefully. Make sure it is large enough (you can specify a maximum guest capacity on Twtvite), and caters for any food, drink or audio-visual requirements you may have. Most important of all, make sure there is access to WiFi so that people can tweet from their laptops. At the very least, there should be a good mobile signal so people can tweet from their phones.
4. Anounce the hashtag. Hashtags are keywords with the # symbol in front of them that become links to a list of all tweets using that keyword. Pre-announce the hashtag to be used. Twtvite has a facility for doing this and displaying a list of all tweets using it.
5. Use a Twitterwall. This is a real-time updated, animated list of everyone tweeting with your hashtag. Use www.twitterfall.com, plug in your hashtag(s), set the speed you want, and you’re good to go. Then project it onto a wall for all to see at the event. This may encourage people to tweet at the event, since their tweets will be highly visible – some may tweet just to knock someone off the top spot! It also enables people not physically there to participate.
6. Encourage people to take photographs. These can be live-tweeted on the night using one of the Twitter photo services such as Twitpic. You could also set up a group pool on Flickr for people to post to. Ask them to tag their Flickr photos with the event hashtag so they can be found easily, and even be pulled into a widget on your website.
7. Let’s hear what’s going on. Why not audio too? AudioBoo is a new service that started this year, and the easiest way to describe it is ‘audio Twitter’. Like Twitter, it is part of the real-time web. It’s a free iPhone app (though you don’t need an iPhone – you can now also record direct from your laptop or upload an audio file). Record some audio – perhaps a short interview with someone – on your iPhone. Take a photo. Upload both to your AudioBoo account with a short description, and it automatically tweets to your Twitter account and/or updates your Facebook status. It even includes a little geo-located map showing where you recorded it.
8. Live-stream or record your event. If it seems appropriate, take your media a stage further and consider live-streaming your event, or part of it, using a service such as www.ustream.tv. That way, people outside the room – even outside the country – can see what’s going on, tweet comments and questions, and feel involved. This is useful if, say, you have a large international Twitter following and you’re running a speaker event. And/or you might consider audio or video recording your speakers, and then podcasting it for the benefit of those unable to attend.
9. Consider sponsorship. While you may not want to provide food and drink – for the sake of your budget or to screen out those only coming for free booze – sometimes it may be appropriate to invite sponsorship for the event to cover these things or any other costs associated with your tweetup. There is a space on Twtvite to list sponsors as well as organizers. You’re more likely to attract sponsors if you have previously arranged events with a large niche audience that a sponsor wants to target, or if you generate a decent-sized guest list in advance of your event.
10. Facilitate networking. Create a Twitter list of attendees after the event so that people can make contact with those they met. Twtvite will provide a guest list; or why not use the new Twitter list feature?

Make it your New Year’s resolution to attend a tweetup this year – and maybe I’ll see you at one!